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COUNTY ADMINISTRATIVE OFFICER (CAO)
Short Profile
CAO needed to provide leadership and oversight of County's $155M budget and provide direction to 18 departments both appointive and elective. First review of interest materials will be Friday, February 1, 2019
Job Number:
1212
Job Category:
Administration
Job Type:
Full-Time
Department:
Admin Office
Published:
12/11/2018
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FINAL FILING DATE

OPEN UNTIL FILLED.

First review of interest materials will be on Friday, February 1, 2019.



COMPENSATION-BENEFITS-STATUS

Annual salary:  $186,430 plus great benefits

For complete benefits package please visit: EMPLOYEE BENEFITS



POSITION SUMMARY

The Department

 

The Administrative Office is responsible for providing coordination and direction of work within all County offices and departments both elective and appointive, provides analysis and recommendations for the County budget; conducts administrative studies of County operations and prepares recommendations for the Board of Supervisors.

  • The FY 18/19 all funds budget is over $155 million, with over $70 million representing the General Fund.
  • Direct responsibility for: Human Resources & Risk Management, Information Technology and G.I.S. Services, Airport, Office of Emergency Services, Economic Development, Integrated Waste Management, Public Access TV, Facilities and Grounds, Capital Improvement Projects, and Purchasing.
  • Responsible for preparation of the County budget, review of departmental budget requests, and budget recommendations.
  • Prepares and presents staff reports and recommendations to the Board of Supervisors on a wide range of issues.
  • Negotiates and oversees grants and a wide variety of contracts with vendors, community agencies and public entities.



EXAMPLE OF DUTIES

The Position

 

The County Administrative Officer is the top management position in the County and is appointed by, represents and serves at the pleasure of the Board of Supervisors.  The CAO will provide administrative direction and coordinate the work of all County Offices and departments, both elective and appointive; will analyze and recommend the County budget; will conduct administrative studies of County operations and prepare recommendations for the Board of Supervisors.

The County Administrative Officer plans, organizes, directs, and reviews the activities of the Administrative Office; and provides highly responsible and complex administrative support to the Board of Supervisor.  This will require initiative, judgment, discretion and ability to make independent decision within established policies and procedures set forth by the Board and Federal, State and County laws, ordinances, and regulations.

 

Challenges and Opportunities

 

Calaveras County is in a state of recovery and growth.  The County Administrative Officer will play a key role in the day-to-day operations and will face the following additional challenges:

 

  • Butte Fire and 2017 Winter Storm Recovery: In 2017 the Office of Emergency Services was reorganized and moved under the County Administrative Office (OES).  OES play a key role in coordinating the recovery efforts and ensuring compliance with Cal-OES and FEMA for FMAG/HMGP grant funding documentation requirements.  The new CAO will be instrumental in ensuring projects remain on track and ensuring collaboration between Departments.
  • Capital Improvement Projects:  The County is in the midst of a number of priority capital improvement projects. The new CAO will need to ensure projects are budgeted properly, applied against available non-general fund sources where possible, and are completed timely.
  • Complete the Implementation of OpenGov System: In April 2018, the County began the phased implementation of the OpenGov budgeting and transparency system. The first phase brought a budgeting system to the County. The next phases will be implementing the transparency and reporting tool for external and internal stakeholders.

 



MINIMUM QUALIFICATIONS

The Ideal Candidate

 

Our new CAO will be a collaborative and progressive leader who develops and maintains positive relationships with department heads, elected officials and the various constituents with whom s/he will interact. 

 

The successful candidate will have a strong inclination for results, yet relies on a positive and diplomatic interpersonal style with a keen awareness and sensitivity to the various community, organizational and political considerations that must be incorporated into various solutions and/or courses of action.  The candidate will have a proven ability to build consensus and develop partnerships with various internal and external stakeholders.  An adaptable, energetic, and creative problem solver, who can balance the broad array of unique challenges within this environment, will provide the ideal profile.

 

A typical way to qualify for this position is with seven years of progressively responsible government administrative experience involving budget analysis and control, financial and fiscal planning, organizational systems or procedures and program analysis work, including at least three years in an executive level capacity. 

 

Equivalent to graduation from an accredited four year college or university with a degree in public or business administration, political science, public policy, finance or related field.  A Master’s degree is highly desired.

 

While broad knowledge and skills covering all major areas of public administration is assumed, the issues and priorities facing the County demand particular, demonstrated expertise in the following areas:

  • Initiative, judgment, discretion and ability to make independent decisions within established policies and procedures set forth by the Board and Federal, State and local laws, ordinances and regulations.
  • Proactive, adaptive, energetic and creative problem-solving with a strong commitment to the County’s rural community character;
  • Strategic orientation and ability to anticipate issues and problems;
  • Excellent written and oral communication skills;
  • Positive employer-employee relationship skills;
  • Focus on both internal and external customer service;
  • Being a team player in serving as a leader in the County;
  • Project management skills and demonstrated  vigilance in following projects through to completion;
  • Understanding of information technology as it relates to public administration; and
  • Comfort in working collaboratively with elected officials, community groups, stakeholder agencies, and the public.



SPECIAL REQUIREMENTS



APPLICATION AND SELECTION PROCESS

Candidates must submit the following:

  • Resume
  • Letter of interest

The complete interest packet must be received in the Human Resources Department by 5:00 pm on Thursday, January 31, 2019 to be included in the February 1, 2019 review where information will be screened for minimum qualifications and desirable traits outlined in the job announcement.  Candidates with the most relevant qualifications will be invited to participate in the elective Board of Supervisors interview process.  The recruitment will remain open until filled.

Please submit your interest materials to:

County of Calaveras

Human Resources & Risk Management

Suite 29

891 Mountain Ranch Road

San Andreas, CA  95249

Phone: (209) 754-6303

Fax: (209) 754-6333

Contact:  Judy Hawkins or Deborah Schoeman

jhawkins@co.calaveras.ca.us

dschoeman@co.calaveras.ca.us

 



SUPPLEMENTAL QUESTION(S)



NOTES








Human Resources Division

891 Mountain Ranch Road, Building C, San Andreas, CA 95249
Phone (209) 754-6303 ~ Fax (209) 754-6333 ~ hr@co.calaveras.ca.us

COUNTY APPLICATION

Calaveras County is an equal opportunity employer and does not discriminate on the basis of race, color, religious creed (including religious dress and grooming), national origin, age (40 and above), sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), marital status, sexual orientation ( heterosexuality, homosexuality, bisexuality, gender identity, gender expression, transgender), medical conditions (cancer and genetic information including family medical history), disability (medical, mental or physical, including HIV or AIDS), request or denial of family medical care leave and pregnancy leave, AB60 driver's license or military or veteran status.

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