Monday, October 15, 2018 by 5:00 p.m.
Salary: $71,614.40 - $87,068.80
Job Type: Full-Time
Unit: Mid Mgmt/Prof.
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Under direction, assists the Emergency Services Director in planning, coordinating, developing and implementing plans and operations for local emergency services activities; assists in coordinating activities of all emergency services organizations during emergencies; assists in performing a variety of activities in the areas of mitigation, preparedness, emergency response and disaster recovery; and assists in managing day-to-day operations.
This single incumbent classification provides assistance in administering the County's emergency services operations including planning, training, project management, budget and policy development, and program evaluation. This position is required to participate in a 24/7 duty officer rotation. This position is required to respond outside of regular working hours and conditions. The incumbent reports to the Emergency Services Director and/or County Administrative Officer.
- Assists the Emergency Services Director in the overall management of the Calaveras County Office of Emergency Services; assists in developing, recommending, and maintaining operational plans, policies and regulations for the Calaveras County Operational Area; assists in developing coordinated response and recovery operations and emergency plans and procedures.
- Assists in the coordination of emergency efforts by city, state and federal agencies and other public jurisdictions, private entities and volunteer organizations during emergencies; coordinates County disaster services workers during activations.
- Represents the Calaveras County Office of Emergency Services; serves as liaison with a variety of public and private organizations and volunteer and citizen groups, service providers, county agencies, state authorities and consultants involved in emergency service projects; participates in community and professional groups and committees.
- Assists in preparing the budget for the Office of Emergency Services; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; administers and monitors budget and controls expenditures; participates in the development of Requests for Proposals and Qualifications and generating contracts for services.
- Prepares federal, state, and local assistance grant proposals; administers grants; prepares grant reports and monitors performance objectives and other grant requirements.
- Researches and evaluates legislation and reference information related to federal and state emergency preparedness activities, plans, and projects; compiles and analyzes information.
- Assist in the development of policies & procedures necessary to monitor the progress of disaster recovery efforts;
- Organizes and implements emergency preparedness and response training and public information programs (tabletop, functional, and full exercises) for County employees and other local entities.
- Researches, prepares, and maintains a variety of technical, statistical, administrative and narrative reports, and correspondence.
- Keeps informed on latest developments in methods, techniques, equipment and facilities regarding emergency operations.
- Ensure compliance with Federal & State laws, regulations, policies & procedures by establishing disaster recovery grant monitoring systems;
- Participates in duty officer rotation.
- Performs special tasks and projects as assigned by the Emergency Services Director and/or Chief Administrative Officer.
- Performs related duties as assigned.
The National Incident Management System (NIMS); State Emergency Management System (SEMS); California Incident Command System (ICS); Web EOC – the state system for managing information and resources during disasters or large scale incidents, and other relevant systems; interrelationships, responsibilities, goals and functions of local, state and federal government related to emergency management; common forms of local government; Federal, state, and local laws, codes, ordinances, standards, rules, and regulations related to emergency management, planning, response and recovery, and mitigation; principles all hazards response and planning; principles and practices of public administration; policies, procedures, and activities of the County and the department that pertain to the performance of duties relating to the position; terminology, principles, and methods utilized within the department; principles of governmental accounting, finance, and budget preparation and administration; procurement methods;
principles of contract and grant development and monitoring; techniques of preparing, producing and disseminating information to various target community groups; principles of the Homeland Security Exercise and Evaluation Program methods; research techniques, computerized data collection, retrieval, and analysis; procedures and methods of report presentation; computers and software programs typically used in the position; statistical, financial, presentation and word processing applications.
Skill and Ability to:
Understand and apply local, state and federal rules and regulations governing disaster/emergency preparedness; research, develop, and modify elements of comprehensive emergency management preparedness and response plans; recognize, analyze, and assist in evaluating potential disaster issues and situations and recommend appropriate solutions; coordinate a coalition of local agencies to provide disaster information and resource management; establish and maintain effective working relationships with city, special districts, county agencies, state, federal, community based organizations and other service groups having a role in an emergency; recognize and respect limit of authority and responsibility; conduct training in the various phases of the emergency management program; prepare clear, concise and accurate narrative/statistical reports, correspondence, plan elements, procedures, case files, media information and other written materials; communicate and interact effectively (verbally and in writing) with colleagues, supervisors, department managers, the general public, outside agencies, and all other groups involved in the activities of the department; communicate effectively with people of diverse socioeconomic backgrounds and temperaments; secure cooperation and teamwork among professional and support staff; demonstrate tact and diplomacy; prepare, administer and monitor budget; coordinate grant applications; exercise independent judgment and initiative in solving difficult administrative, technical and fiscal problems or issues; work well under pressure with changing issues and emergency conditions and status; collect, interpret, and analyze data to identify trends, establish/identify needs; evaluate program effectiveness; draw logical conclusions; and make appropriate recommendations; recognize and respond appropriately to problems of a sensitive or political nature.
Education, Training, Experience, and Certificates:
Bachelor's degree from an accredited college or university with major coursework in emergency management, business administration, public administration, public health or related.
Three years of full-time paid administrative, technical or operational experience in a governmental emergency services or disaster response agency, emergency services provider, or closely related public health or emergency services program planning and executing emergency preparedness activities. The required experience includes developing plans, educational programs and training exercises and coordinating such activities with local, state and/or federal agencies and organizations.
Completion of the following coursework must be obtained within 6 months of appointment:
- IS100 – Incident Command System
- IS120.c – An Introduction to Exercises
- IS200 – Incident Command System for Single Resources and Initial Action
- IS230d – Fundamentals of Emergency Management
- IS235.c – Emergency Planning
- IS240.b – Leadership and Influence
- IS241.b – Decision Making and Problem Solving
- IS242.b – Effective Communication
- IS244.b – Developing and Managing Volunteers
- IS700 – National Incident Management System
- IS800 – National Response Framework
Possession of a valid California driver’s license.
Interested individuals must submit the following:
- Calaveras County application
- Cover letter
Application materials will be reviewed to evaluate the specific qualifications of each applicant and determine which applicants will continue in the screening process. Incomplete application information will result in the candidate being screened out of the process. Those candidates identified as having qualifications best suited for the position will be invited to participate in the interview process.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The incumbent must have mobility to work in a standard office environment; use standard office equipment and attend off-site meetings; physical ability to sit or otherwise remain stationary at work post for long periods of time; manual dexterity to use standard office equipment and supplies and to manipulate both single sheets of paper and large document holders (binders, manuals, etc.); vision to read handwritten and printed materials and a computer screen; hearing and speech to communicate in person and by telephone.
The incumbent must be able to work extended and unusual hours, including weekends, holidays and/or off-hour shifts during emergencies or disaster situations and during training programs or preparedness exercises and remain on-call in case of emergencies. In the case of disaster situations, incumbent will work in and around adverse conditions associated with natural, technological, and human caused emergencies and disasters, such as but not limited to environmental conditions, hazardous waste, gases, toxins, dust, dirt, and debris.
This class description lists the major duties and requirements of the job and is not all-inclusive. Not all duties are necessarily performed by each incumbent. Incumbents may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.